To whom it may concern:
On 25th May 2018 the Personal Data Protection Act from 10th May 2018 (Dz.U. 2018 poz. 1000) came into force. The act regulates the rules regarding the personal data protection according to the European Union Parliament and Council Directive from 27th April 2016 no 2016/679 (GDPR). 

What does GDPR mean?

  • Your personal data is now better protected.
  • You gain a greater influence on how Your personal data is being processed.

Who is the controller of Your personal data?
Your personal data controller is INSTITUTE OF PLANT PROTECTION – NATIONAL RESEARCH INSTITUTE (hereinafter jointly referred to as the controller), based in Poznań 60-318, ul. Władysława Węgorka 20, KRS 0000080209

How can You contact us regarding Your personal data?
You can contact the data controller via traditional post: INSTYTUT OCHRONY ROŚLIN – PIB ul. Władysława Węgorka 20, 60-318 Poznań or via email:

How do we protect Your data?
We take all the necessary measures, to keep all the assets whether physical or organisational safe from any kind of intentional or unintentional damage loss, change or unlawful disclosure, use or publication in accordance with all applicable regulations.
We have appointed a Data Protection Officer that can be contacted on:
What are Your rights regarding the data that we process?
You are entitled to:

  • demand the Controller to access to Your personal data and to obtain a portable copy of it            
  • demand the Controller to rectification (correction) of Your personal data
  • demand the Controller to erase Your personal data in a situation where the processing does not take place in order to fulfill the obligation resulting from the provision of law,   
  • demand the Controller to limit the data processing   
  • object to the processing of Your personal data,
  • transfer Your personal data,   
  • lodge a complaint with the President of the Office for the Protection of Personal Data if the GDPR irregularity (contact details are provided on the office's website 

What is Your data legal status?
Your personal data is processed because at least one of the following conditions, according to art. 6.1 GDPR, was met:

  1. You have expressed Your consent to the processing of Your personal data for at least one specific aim;   
  1. the processing is necessary for purposes arising from legitimate interests pursued by the Controller or by a third party. 

What is the aim of Your personal data processing?
We process Your personal data for:

  • organizing and implementing the Plant Protection Conference – 62nd Scientific Session of the IPP – NRI, including the publication of an abstract of Your speech on the Institute's website, in the program and conference materials, and to provide relevant information before and during the Session
  • dissemination of photos and film materials on the website of the Plant Protection Conference – 62nd Scientific Session of the IPP – NRI and on the Institute's website
  • providing information on further training and events,
  • ensuring the security of persons and property by means of video monitoring
  • handling potential claims. 

Who may access Your personal data?
Your personal data is only available or may be available to the company providing personal data protection services and the Data Protection Officer, the company servicing the video surveillance, entities providing security services to the administrator, a remote event management company and PINE Events, Inc. providing an online platform. The data is processed only based on the contract and is done on our request. We never give access to data to any external units for their own purposes- solely to perform services and to provide products. All the business partners that process data guarantee personal data protection and comply with the regulations.
What are the rules of transfering the data outside the European Economic Area?
We do not transfer Your data to a third-party units, i.e. outside European Economic Area or international organisations with the exception of the transnational nature of the data flow within the PINE platform in accordance with the rules defined by PINE Events, Inc. at
How long is the personal data stored?
We will process your personal data only for the period necessary to achieve the purposes for which the data were collected or for the period specified by law (this is primarily a limitation period for tax or civil law claims). In the case of consent, unless the purpose is otherwise specified, we process the data until it is revoked or restricted.
Video surveillance (CCTV)
Your image may be recorded and stored. You are informed about the CCTV being used by the GDPR notices and the video camera pictograms. We also made a proper statement on CCTV .The materials processing is aimed at security and order as well as for crime prevention and as a proof of some unwelcome or prohibited activities having taken place within the Institute premisses based on art. 6. 1. e) GDPR . Some entities that provide the Administrator security services are legally authorized to obtain the data. The recorded material is stored no longer than 4 weeks. The data processing period may be prolonged in specific cases whenever it is required either for compensation claims on the side of the administrator or to defend against such claims.

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